NEC minutes for 3rd September 2015

Thursday, 3 September, 2015 - 20:30
Attending: 
Cris Chesha (CC) - Party Leader
David Elston (DE) - Deputy Leader
George Walkden (GW) - Nominating Officer
Sam Clark (SC) - Treasurer
Apologies: 
Rebecca Rae (RR) - Campaigns Officer
Observing: 
Jack Allnutt (JA) - Deputy Campaigns Officer
Mark Chapman (MC) - Deputy Nominating Officer

Area Updates

Leader's Office

CC apologized for the time without meetings.

Last Period

  • //ACTION: ALL: Refine community guidelines on arbitration/sign off - CC has found out a way to have a "sin bin" for disruptive users whereby they can still post in certain areas. Most people okayed - needs final sign-off from CC. (carried over)

  • //ACTION: DE to resend forms out. DONE

  • //ACTION: DE to email Loz for official authorization for access to Loz Kaye's email now Loz is leaving - carried over - DONE

  • //ACTION: CC to do a community post adressing the troll situation - CC has drafted a post; however, having checked last night, the troublesome user has been quiet for a whole month, so CC is monitoring the situation and will post as necessary over the next few days. In any case, we need to find moderators.

  • //ACTION: CC to get in touch with media contacts passed on by Loz and do proactive introductions - carried over

  • //ACTION: CC, RR, SC to look at pad and take tasks under own name - CC, RR still to do - carried over

  • //ACTION: ALL, dependent on above: remaining tasks to be divided between NEC members - carried over

  • //ACTION: CC - Set up a wiki - CC needs to talk to SW

  • //ACTION: CC to finish new member "bootstrap" page - carried over

  • //ACTION: DE - Campaigns stuff - to write a piece about the Liberal Democrat and Green Party conference. - Mark and DE have made other posts the priority. DE to do one by next meeting and leave other piece pending.

  • //ACTION: Collecting Data Protection documents for Data Controller role (awaiting SC, RR, CC, JA and AF) - now waiting for RR and CC - not carried over as duplicate

  • //ACTION: DE to write a piece on TTIP (with 38 degrees thing in mind) - DONE

CC has done designs for the crowdfunder T-shirts. Crowdfunder made ~£1.7k. In future we could achieve more with more content to support the campaign.

Favourite T-shirt design all round seems to be design 2. SC to ask WSB for details of colours used - the main one is standard orange as used on the website.

Period Ahead

  • //ACTION: SC to pass CC details of the T-shirt provider that has been used in the past.
  • //ACTION: CC to finally sign off and post arbitration/forum moderation guidelines
  • //ACTION: CC to post community post on trolling, as necessary
  • //ACTION: CC to get in touch with media contacts passed on by Loz and do proactive introductions
  • //ACTION: CC, RR to look at pad and take tasks under own name
  • //ACTION: ALL, dependent on above: remaining tasks to be divided between NEC members
  • //ACTION: CC - Talk to SW about setting up a wiki
  • //ACTION: CC to finish new member "bootstrap" page
  • //ACTION: DE - Campaigns stuff - to write a piece about the Liberal Democrat and Green Party conference

DE to get some stuff for Adrian done in terms of Deputy Treasurer role

DE to write Lib Dem/Green Party piece (one before next meeting, one after)

DE to chase Data Protection forms with remaining Governors

CC to source sticker design and touch base with SC about T-shirt designs (SC likes D2 and D3C best) 

Treasury

Last Period

  • //ACTION: SC and RR to look at "vacancies" web site pages and see if they can add some stuff about interns and make it more prominent (not a priority) - CARRY OVER
  • //ACTION: SC to share boilerplate video content so RR and CC can use it for vlogs - TODO
  • //ACTION: SC to set up and distribute TINC info to Pirates so we can network together and share content for vlogs, etc. - URGENT TODO - is now in a position to do that this week
  • //ACTION: SC to follow up with Reclaim - no response - no further action feasible
  • //ACTION: Monitor crowdfunder - DONE
  • //ACTION: SC to look at getting self-hosted solution for crowdfunding - team up with RR (medium term) - CARRY OVER
  • //ACTION: Fundraising meeting with SC, RR and Bilal (medium term) - CARRY OVER. Bilal is still alive! :D
  • //ACTION: ALL: push the crowdfunder and CREATE SOME CONTENT
  • //ACTION: CC to design  T-shirts, Posters, Stickers, flags. - Friday. - T-shirts DONE, flags in hand, stickers and posters still need designing. An evening in front of GIMP required.
  • //ACTION: Meeting between SC, CC, RR to talk about logistics of crowdfunder awards - TODO - no physical meeting needed?
  • //ACTION: Writing work instruction for AF regarding low-level Treasury stuff. - BEING DONE by DE (should have this finished by next meeting). SC had a 2 hour meeting with AF to disseminate knowledge.

AF stated that Triodos doesn't look likely, since they charge per transaction, even for BACS transfers (which is unusual). Other smaller banks available; SC and AF to scout around.

Temporary lack of access to HSBC account; CC and SC need to go to the bank, provisionally for 11th. 

Period Ahead

  • //ACTION: SC to set up and distribute TINC info to Pirates so we can network together and share content for vlogs, etc. (URGENT)
  • //ACTION: SC and RR to look at "vacancies" web site pages and see if they can add some stuff about interns and make it more prominent (not a priority)
  • //ACTION: SC to share boilerplate video content so RR and CC can use it for vlogs
  • //ACTION: SC to formally ask AF to be Deputy Treasurer
  • //ACTION: SC to look at getting self-hosted solution for crowdfunding - team up with RR (medium term)
  • //ACTION: Fundraising meeting with SC, RR and Bilal (medium term)
  • //ACTION: CC to design and source T-shirts, posters, stickers, flags (contact SC for suppliers)
  • //ACTION: DE to write work instruction for AF regarding low-level Treasury stuff.
  • //ACTION: SC and AF to scout smaller banks.
  • //ACTION: CC and SC to go to the bank (week on Friday) to remove Loz and add CC.
  • //ACTION: SC to PayPal SW some money.
  • //ACTION: CC to pass login details for T-shirt shop to SC and repurpose "CC T-shirt shop" to more general PPUK shop.
  • //ACTION: JA to poke Andrew Robinson for PEF.
  • //ACTION: SC to pass expenses details to Board financial oversight committee.

Nominations

Last Period

  • //ACTION: Date needed for the next NEC election. Govs will need to verify as records are sketchy. Likely Jan 2016.

Board election

Internal election safeguards

  • Bringing the Party into disrepute removes good standing
  • Election monitors should watch for sockpuppeting
  • More checks may be required; discussions to take place surrounding this 

Period Ahead

  • //ACTION GW: NEC elections due in a few months. Election monitors will be due. George will free up some time to set up the election soon.
  • //ACTION GW: Board election is due from Alix stepping down. Timetable will be set in motion. Two election monitors needed, one of whom isn't an existing NEC or Board member.
  • //ACTION DE: Check with randomer to be election monitor and get back to GW
  • //ACTION GW: Update website texts to clarify how seconding/nominations works

Campaigns

Last Period

  • //ACTION: RR to get campaign stats for #10yearsinthebrig - carried over
  • //ACTION: JA Sort MCR website -  currently really out of date; could do with an update
  • //ACTION: GW to contact Manchester Branch people to get someone to take the lead - Liam and Dan Hadfield have taken over Mcr Branch
  • //ACTION JA to promote Liam and Dan
  • //ACTION: ALL Define roles - needs to happen within campaigns, too. 
  • //ACTION: RR: Get a design volunteer/sound editing volunteer/web content person volunteer - long term
  • //ACTION: RR Trial Kanban with team - ongoing, required IT buyin
  • //ACTION: RR Work on Tory conference ideas (OCT) - there is a pad
  • //ACTION: RR Look at contacting external orgs for the Tory conf - ORG, 38 Degrees, People's Assembly, ...
  • //ACTION: RR Add to website/facebook/promo
  • //ACTION: DE to write something about Lib Dem/Greens conf (SEP)
  • //ACTION: Labour conf (SEP) - same as per Tory conf; we need to get some activist involvement if possible - Brighton.
  • //ACTION: JA Talk like a Pirate day (SEP) - get tweets out from all the Pirate accounts - pull out policies and go "This is how a pirate talks, harrr harr harr"
  • //ACTION: TTIP??? - RR to contact Rachid. Demo 22nd August. Add to our website to say we're there and to join in on 38 degrees
  • //ACTION: website navigation update - ongoing
  • //ACTION: Get listserv access - ongoing
  • //ACTION: CC/RR to liaise with Bilal about fundraising
  • //ACTION: SW/CC to pull together an OwnCloud calendar - carried over
  • //ACTION: CC to check existing media cache for reusable stuff from GE - carried over
  • //ACTION: RR to head up diversity team and look for other members
  • //ACTION: RR to email volunteers
  • //ACTION: RR to start and communicate about podcast
  • //ACTION: DE to provide Wales press list - DONE
  • //ACTION: RR to look at local press lists generally

Period Ahead

  • //ACTION: RR to get campaign stats for #10yearsinthebrig
  • //ACTION: CC to check existing media cache for reusable stuff from GE
  • //ACTION: DE to write something about Lib Dem/Greens conf (SEP, see above)
  • //ACTION: ALL Define roles - needs to happen within campaigns, too. 
  • //ACTION: RR: Get a design volunteer/sound editing volunteer/web content person volunteer - long term
  • //ACTION: RR Trial Kanban with team - ongoing, required IT buyin
  • //ACTION: RR Work on Tory conference ideas (OCT) - there is a pad
  • //ACTION: RR Look at contacting external orgs for the Tory conf - ORG, 38 Degrees, People's Assembly, ...
  • //ACTION: RR Add to website/facebook/promo
  • //ACTION: Labour conf (SEP) - same as per Tory conf; we need to get some activist involvement if possible - Brighton.
  • //ACTION: JA Talk like a Pirate day (SEP) - get tweets out from all the Pirate accounts - pull out policies and go "This is how a pirate talks, harrr harr harr"
  • //ACTION: TTIP??? - RR to contact Rachid.
  • //ACTION: website navigation update
  • //ACTION: CC to get listserv access
  • //ACTION: RR to liaise with Bilal about fundraising
  • //ACTION: SW/CC to pull together an OwnCloud calendar - carried over
  • //ACTION: RR to head up diversity team and look for other members
  • //ACTION: RR to email volunteers
  • //ACTION: RR to start and communicate about podcast
  • //ACTION: RR to look at local press lists generally

Date of Next Meeting

CC moves that we change the meeting schedule to fortnightly. Approved in the short term.

Next meeting Thursday 17th September, 8.30pm.

Any Other Urgent Business

 Alix resigned from Board. A lot of the issues raised were things the NEC already know about. AF has been updating the new governor induction material. CC has been working on the bootstrap page. CC will contact Alix to "debrief" and see if there is proper feedback that we can take on board.

  • //ACTION: CC to contact Alix and Andrew McCallum 

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