Board Minutes for 29th December 2013

Sunday, 29 December, 2013 (All day)
Attending: 
Stephen Ogden (SO) - chairing
Andrew Robinson (AR)
Will Tovey (WT)
Peter Brett (PB)
Phil Hunt (PH)
Liam Dolman (LD)
Apologies: 
Craig Garsed (CG)
Sam Clark (SC)
Harley Faggetter (HF)
Andrew Norton (AN)
Jack Allnutt (JA)
Not Present: 
Craig Errington (CE)

Status of quorum

Not quorate

Mailing list decisions since last meeting

Vote to allow Board members elected to the NEC to retain Governor position (via 9.13.2)

  • Yes: 6
  • No: 3
  • Abstain: 1

Actions from previous meetings

AP: SC - Publish BPI Report (carried) NOT DONE (AN to take over) DONE

AP: JA to put new amendments from NEC onto forums after approval DELAYED DONE

AP: SC - Send position paper to Board and NEC (in the next 2 weeks) to continue discussions on incorporation -- DELAYED (until we know who the new Treasurer is) PENDING - NEW ACTION SO to nag on this

AP JA Contact NEC asking about web stuff w.r.t. Constitutional amendments and timing of new platform CARRY

AP SO Post new amendments on the forum & draft e-mail -- target that weekend (30 Nov) DONE

AP LD Prepare terms of reference for panel review of voting system & e-mail Board(DONE-ISH)

AP PB to send text message to CG DONE

AP PB Find out whether CE has fallen down a well. E-mail web team to see if CE has been in touch DONE

AP SO send CE a text message. DONE

Meeting attendance is still relatively poor.

AP Chair (SO) Remind people to either join the call or send apologies in advance DONE

AP ALL Send back thoughts on final text (CEEP) ASAP (by Friday 26-11-2013) DONE in some cases

Agenda:

BPI/Proxy Panel Report

Response to GM's comments related to his resignation and how the report deals with this.

  • NEC offer resignation on 19/12/2012
  • Board inform NEC that they reject this offer on 05/01/2013
  • GM offered resignation on 07/01/2013

GM's resignation statement included:

    "Whist [sic] members will be aware that the board did not accept the proposed resignation submitted to them by the NEC I cannot agree with that decision as I do not feel that the board adequately represent the membership of the Party. I feel this is the only way to ensure that the Party has confidence in whomever is elected to fill the vacant role of Treasurer."

This gives two reasons:

1) GM did not want to be Treasurer without knowing he had the confidence of the Party, and

2) GM did not feel that the Board adequately represented the membership of the Party.

The BPI/Proxy Panel report says:

    "Not directly as a result of the legal action, but at the time, the Party Treasurer resigned their position"

GM has emailed the Board (03/12/13) claiming inaccuracy in the report relating to his resignation."

Suggestion: offer Gavin the addition of his resignation letter to the report's appendices and a reference to the letter to the statement in the report about his resignation.

GM should receive a reply outlining actions to be taken.

AP AR: draft a response, mail it to the board for feedback, and send it to GM when feedback has been gathered.

NEC elections

We have a new NEC!

One member of the NEC (the new Deputy Leader) won't have NEC voting rights until the Constitutional amendments have been passed.

Constitutional Amendments vote

Just had the CEEP vote finish today -- about an hour ago -- 

AP: SO draft up 'vote questions' on a pad and submit to Board mailing list for discussion and approval (extra emphasis on 'small print')

AP SO: Liaise with Nominations Officer (JW) to get votes live.

AP SO: Find firm date on NWP and if that cannot be produced or slips to do vote on old platform. (Coordinate with JA).

Board Chair

http://legacy.pirateparty.org.uk/wiki/Board_of_Governors#Chair.2FDeputy

SO plans to step down as Board Chair at end of January for various reasons:

  • it should cycle between Governors and we are overdue a change
  • one person as Chair for too long can lead to misconceptions of Chair being more important or having greater powers than other Governors

PB will volunteer to chair for 3 months, if people want us too.

PB thanked Stephen on behalf of the Board for all his hard work.

LD suggested an amendment to the CoP to restrict the term of Board chairs. PB and AR disagreed, saying that it would be useful to have the option to keep a particularly effective chair for a while.

AP all: Think about who you'd like to be the next Chair of the board.

Is Craig E officially AWOL as per section 4.4 of the constitution?

If so, what do we do about it? (possibly roll into next 2 agenda items as they might also point to a new board election being needed).

Must postpone for quorum. http://legacy.pirateparty.org.uk/wiki/Board_of_Governors#When_is_someone_absent_as_per_4.4.3F

  • Has failed to respond to text messages from SO and PB
  • Has not communicated on e-mail since 10th October 2013.

AP SO: Ask Finlay Archibald to go round to CE's house and knock on his door.

Possible conflict of Treasurer post with board membership?

Mailing list vote passed, so point was considered moot.

Did CG's membership lapse?

AP PB: Send CG a text message to double check that he has his membership up-to-date.

AP PB: Send SC an e-mail asking whether CG's membership is up-to-date with no lapse.

AOB

None

Next meeting

Tue 28th January 2014 at 20:00

AP SO: harass JA over membership expiry date

Actions from this meeting

AP: SC - Send position paper to Board and NEC (in the next 2 weeks) to continue discussions on incorporation -- DELAYED (until we know who the new Treasurer is) PENDING - NEW ACTION SO to nag on this ^^

AP JA Contact NEC asking about web stuff w.r.t. Constitutional amendments and timing of new platform CARRY

AP AR: draft a response to GM, mail it to the board for feedback, and send it to GM when feedback has been gathered.

AP: SO draft up 'vote questions' on a pad and submit to Board mailing list for discussion and approval (extra emphasis on 'small print')

AP SO: Liaise with Nominations Officer (JW) to get votes live.

AP SO: Find firm date on NWP and if that cannot be produced or slips to do vote on old platform. (Coordinate with JA).

AP all: Think about who you'd like to be the next Chair of the board.

AP SO: Ask Finlay Archibald to go round to CE's house and knock on his door.

AP PB: Send CG a text message to double check that he has his membership up-to-date.

AP PB: Send SC an e-mail asking whether CG's membership is up-to-date with no lapse.

AP SO: harass JA over membership expiry date

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